Our client requires the services of a suitably qualified, well-motivated and results driven Export / Import (EXIM) Administrator, The Position will be in Cape Town.

JOB SPECIFICATIONS:
Shipping Administration ?
EXIM shipments as per instruction and ensuring that relevant parties are informed and expediting when necessary ?
Start up the EXIM file and ensuring that correct information is in these files, according to latest agreed checklist ?
Ensure that Outstanding EXIM spread sheets are always up-to-date in order to keep all parties informed about the shipments ?
Prepare EXIM documentation accurately and timeously to ensure minimal delays ?
Prepare all relevant shipping instructions, including: Shipping instructions, clearing instructions, inspection applications etc accurately, timeously and communicate with relevant parties ?
Prepare draft final client documentation as required per shipment and hand to the EXIM Supervisor for checking prior to the vessel sailing ?
Prepare final client documentation as required per shipment and hand in despatch ready mode to the EXIM Supervisor for signing latest 2-3 working days after the vessel sails ?
Ensure that shipments that are not sent without Letters of Credit when necessary
Ensure that shipments that are not sent without the necessary QA checks & documentation when necessary. ?
All clearing and forwarding related issues to be followed up and completed in order to meet deadlines, liaising with the ExIm Supervisor where necessary ?
Follow up with agent/overseas supplier regarding shipping schedule ?
Chase documentation pertaining the clearance of the import, checking they agree to the Purchase order ?
Prepare clearing instructions and instruct Forwarding Agents ?
Follow up ETA, delivery and GRN ?
Hand file to Procurement Administrator immediately on receipt of GRN for receipting

SAGE and due processes ?
Liaison with warehouse supervisors and factories as to packaging and stock availability for export orders        ?
Issue Sage Works orders to production and communicating the order to relevant parties  ? Follow up with production as to availability and completion dates for orders  ?
Invoice, receipt and capture invoices for EXIM orders on Sage, including accurate costing (Sales orders are invoiced, purchase orders receipted, invoices captured (freight + supplier)  ?
Advise and ensure compliance with company policies     ?
Communicate with management regarding any irregular issues/concerns   ?
Adhering to and confirming Key Performance Indicators for exports & imports    
Finance ?
Checking with clearing and forwarding agents that rates are being charged correctly ?
Ensure all invoices are signed off by the Exim Supervisor     ?
Ensuring that payments are made timeously and correctly  

Job Requirements:

Education, Experience:
Grade 12 certificate      ?
Import/Export procedures certificate    ?
Working knowledge and experience of managing exports & imports       ?
Intermediate to advanced MS Office knowledge  ?
Fluency in English and Afrikaans     ?
Literacy and numerical abilities to ensure that the EXIM function can run effectively      ? Experience in navigating and utilising an ERP system (eg. SAGE)  
   
Skills and Behavioural Competencies:

Ability to solve mathematical problems    ?
Organisational skills    ?
Attention to detail    ?
Good telephone etiquette    ?
Excellent communication skills    ?
Negotiation skills