CANDIDATE MINIMUM REQUIREMENTS

Education:
Grade 12 or equivalent
Tertiary: Administration / Facilities Qualification will be an advantageous

Work Experience:

Previous experience in the same or similar position in a 4/5 star hotel
Familiar with all duties and procedures in the facilities environment
MS Office (Word, Excel and Email) is essential

Other:

Needs to have an interest in the facilities industry
Reliable, responsible and dependable to fulfil obligations
Attention to detail
Able to work under pressure
Willingness to lead, take charge and offer direction
Ability to multitask
Show initiative by taking control of task
Excellent communication skills
Friendly and service orientated

Tasks (include but not limited to):

General office admin
Email follow ups
Filing and record keeping
Control appointments for FM
Document tipping or rectification
Invoicing control (from suppliers) and to make sure that quote vs invoice is correct for sign off and submission
Sending PO’s to contractors and do follow up on quotes and invoices
Once invoices are signed and approved, then submit for payment
Updating files and information
Follow-up for information
Stock ordering for stores (when stock is approved)
Getting quotes for stock
Checking projects updates from FM’s and have submitted monthly updates
Assisting with general records updating such as supplier’s information
Follow up on vehicle checks
Liaising with suppliers
Reporting back on work not completed
Assisting on getting prices or estimates
General office upkeep
Making sure that office is cleaned