Position Financial Accountant
Location Johannesburg
Department Finance
Reporting to Financial Manager
CTC from R23K – R26K(Experience and qualification dependent)
EE Candidate
Benefits: Provident fund

Role and Responsibilities Incumbent will be responsible for overall staff supervision, general ledger reconciliations and daily management of accounting department functions.

Key Performance Areas
Duties

General ledger (GL)
Overall responsibility to reconcile all Balance sheet accounts (re: monthly movements)
Preparation of monthly recon file for management reporting purposes
Ensuring reconciliations are verified with valid supporting documentation
Ensuring that corrections are processed timeously
Investigate variances / unusual fluctuations in all GL accounts
Perform analytical review of all income statement accounts (CM:PM:%VAR)
To obtain detailed commentary for inclusion in management accounts as to variances

Creditors / Payables
Confirm correctly captured into the appropriate Oracle GL accounts
Batch reviews and approvals (in conjunction with creditors supervisor)
Correcting misallocations (detailed account analysis)
Confirm correct tax codes captured (ensuring correct vat claimed)
Supervising creditors staff
Ensuring creditors prepare monthly recons for ALL suppliers (whether paying them / not) ... the creditors' file should have Nil statements if the supplier was not contracted with during the period
Meeting with other departments to clear exceptions identified in recons
Escalating matters to exec HOD if necessary
Ensuring adherence to controls imposed (Budget tracking / PO requests etc...)
Ensure Order Tracking system adhered to
Ensure compliance of Authority Limit Matrix - ensure expenditure is authorized by the right people
Ensuring deadlines for payment cycles adhered to (pmt summary/ capturing and recons submitted on time)
Ensuring monthly creditors facility report is up to date
Ensuring creditors database up to date
Implementing vendor maintenance in oracle for identified issues
Ensuring purchase order reports are up to date
Support if creditors staff are off during an extended period
re: capturing / recons / payment processing
Recon the Creditors Control to the GL (as well as all sundry payable control accounts)
Investigating long outstanding items on creditors age analysis
Ensuring appropriate corrections are processed
Investigate Refund AP invoices for items requiring reversal
Reconcile and correct the clearing accounts
To ensure R Nil balance
Investigate differences
Review of contracts to ensure we are paying against valid contracts & amounts are correct
Ensuring valid accruals are raised for contract invoices O/S
Review of recurring payments captured (contracts) – ensuring valid PO for additional expenditure is requested if exceeds the contract price
Validate completeness and accuracy of payments/expenses (also part of Analytical Review)
Validate the completeness and accuracy of the accrual schedule
Review of all accruals raised and note basis of accrual / any assumptions made
Ensure all accruals have been accounted for (i.e. if o/s items on creditors recons ensure we have accrued therefor)
Detailed monthly schedule with supporting confirmation for accruals (required as part of GL recon file workings)

Cash and Bank/ Bank Recons
Assist with MM transfers as and when required
Provide assistance for statement uploading into Oracle if required when staff are on leave
Review Petty Cash Journals and recons
Provide assistance as to unreconciled items
Inspect recons for unreconciled payments that require processing by creditors staff

Debtors / Receivables
Weekly reports of incomplete invoices to be reviewed and followed up on
Document testing re: completeness of revenue
Analysis of reasons why expected revenue ? actual revenue
Examine unapplied and unidentified on a daily basis
For anomalies (e.g. Large bursar amounts not applied)
For amounts that can be applied summarily
For finance related amounts eg Insurance claims that need to be captured
Reconcile the debtors' age analysis to the control accounts (GL) (as well as recons re: sundry receivable accounts)
Review and recon inter-company account on a weekly basis
Submit payment for intercompany accounts on a weekly basis to
Reconcile and correct the clearing accounts
To ensure R Nil balance
Investigate differences
Ensure corrections processed by admin dept
Review and recon the Tenant deposits schedule to the GL
Reconcile normalization adjustment required on leases and process corrections as necessary

Fixed Assets
Ensure all creditors invoices captured re: Fixed Assets have been ticked “track as asset” and captured against correct asset book and correct clearing accounts
Ensure CAPEX is posted to FAR not R&M / expense nature items
Ensure correct VAT disclosed on VAT returns (Capital Input) ... captured on invoice
Post all fixed assets to assets module and post to GL
Run monthly asset depreciation
Reconcile assets schedule to GL

VAT
Prepare monthly VAT recons
Submit returns on e-filing
Prepare VAT payments by 25th of each month for future dated release at month end
Reconcile VAT GL accounts to VAT statement of accounts and VAT Returns

Loans
HIFSA: Reconcile loan balances per property monthly
DBSA: Reconcile loan balances per property monthly
Review interest journals captured for the correctness and agree to amortization schedules
Reconcile all interest accruals (will be correct if match GL to amortization doc’s per property)

Hospitality Accounts
Review Hospitality accounts before capturing in Oracle
Reconcile Hospitality inter-company accounts (SPMS – HOSP)
Process Journal in Oracle re: Hospitality period to date movements in Pastel
Capture manual journals for stock consumptions
Ensure asset additions for Hospitality are maintained on a Hospitality FAR and necessary supporting documentation is on hand for year-end audit

Year End
Preparation of year-end schedules for audit purposes (link to GL recon file)
All information requests by auditors are answered timeously and accurately

General
Supervising Finance Staff
Ensuring regular weekly staff meetings held
Performing quarterly staff performance reviews
Ensuring deadlines are adhered to regarding report submissions by all members of the team
Ensure period close of both AR and AP by 8th of the month
Review of unposted items / other exceptions
Provide assistance re: Intake and Vacate periods i.r.o finance related activities for the student admin department
Provide assistance re: ad-hoc reports/information required
Provide Cash flow forecast information requests weekly
Provide assistance re: management account preparation as instructed by FM / GFM

Minimum experience and requirements
MUST HAVE

REQUIREMENTS:

MINIMUM QUALIFICATIONS

• Matric
• National Diploma – BCom Accounting /Related
• Degree is an added advantage

EXPERIENCE & SKILLS

• At least 3 years in a similar position
• Verbal and Written Communication Skills
• Computer Literate
• Advance Excel Knowledge
• Oracle knowledge will be beneficial

Competencies
• Dynamic
• Analytical
• Resilient
• Proactive and Innovative
• Goal oriented
• Inquisitive Accuracy/Attention to detail
• Good Communication
• Planning and organizing
• Number Orientated
• Deadline driven
• Positive Attitude
• Assertive and energetic person
• Emotional Intelligence
• People Management and leadership