PURPOSE OF JOB:
To provide a safe working environment on all Factory Premises of our Client. Provide leadership, ensure facility compliance with corporate safety standards, safety directives, improve safety performance, and ensure safety policies and procedures are aligned to legal regulations. Responsible for overseeing of Occupational Health and Safety. Ensure that compliance requirements of audits and surveillance are carried out.
Manage and co-ordinate Finished Goods warehouse.

QUALIFICATIONS AND EXPERIENCE:
• Matric/ Grade 12 certificate
• Work experience in the Manufacturing/Industrial environment
• Must have a registered Health & Safety Certificate.
• Incident Management
• Syspro knowledge on Inventory module

KEY RESULT AREAS:

WAREHOUSE MANAGER:
• Ensure finished goods are received in full and in good order from Packing.
• Ensure finished goods is received, stored, handled and issued according to system and process policies and procedures.
• Ensure Customer Returns process is adhered to and returned stock is placed back into finished goods, reworked or disposed off as per
Factory Manager, Technical Manager and Financial Manager approval.
• Ensure Dispatch Department is supplied with finished goods as per sales orders in the right quantity of the right quality at the right time to
meet Customer needs.
• Accurate stock control through cycle counts, FIFO principles and procedures, SYSPRO/WMS transactions.
• Adherence to Food Safety, General Manufacturing Principles and Quality Assurance and Quality Control Systems.
• Drive cost reduction whilst optimizing resources and meeting resource requirements continuously.
• Drive Quality, Environmental Awareness, Safety, Security and Health in the workplace whilst assessing Risks continuously.
• People management through applied Human Resource and Industrial Relationship tools, policies and procedures.
• Housekeeping

SCOPE OF JOB: Warehouse Manager

Basic Job Functions:
Finance:
? Drive cost reduction whilst optimizing resources and meeting resource requirements continuously.
• Effective and efficient planning, allocation and maintenance of resources to meet daily operational needs – labour, warehouse capacity,
equipment, material handling equipment.
• Reduce waste in identifying and eliminating non-value adding activities in the operation through fostering an environment for
innovativeness, trial-and-error and use of suggestion boxes and dynamic work teams.
• Maintain overtime in alignment with the departmental set budget.
• Usage of casual labour in accordance with the departmental set budget.
• Usage of consumables within the set parameters per material and in alignment with the departmental set budget.
• Eliminate waste in usage of consumables.
• Abuse of material handling equipment and operational equipment investigated and recovered from negligent employees through the proper
process.

Process:
? Ensure finished goods is received, stored, handled and issued according to system and process policies and procedures.
• Adherence to all company policies and procedures with regard to the receiving, handling, storage and issuing of finished goods to the
Dispatch Department
? Accurate Stock Control through cycle counts, FIFO principles and procedures, SYSPRO/WMS transactions.
• Adherence to all company policies and procedures with regard to cycle counts, stock counts, stock rotation, FIFO principles and
SYSPRO/WMS required transactions.
• Ensure all products in the warehouses have labels and tracking ID’s with the correct product code, product description, and unit of measure,
lot numbers and expiry dates.
• Review of essential daily reports to ensure all requirements are met such as SYSPRO Inventory Exceptions Report, daily clearance of the
Packing warehouse (16).
• Daily review of the PICK00 report to ensure all products on this report is for current outgoing orders.
• Accountable for material movements in the rework/expired warehouse (06) and the returns warehouse (22).
• Ensure that finished goods’ physical location in the warehouses match the product’s location in SYSPRO/WMS.
• Ensure that all samples removed from the finished goods warehouse are accounted for and transferred to RMQC warehouse (11).
? Drive Quality, Environmental Awareness, Safety, Security and Health in the workplace whilst assessing Risks continuously.
• Ensure daily housekeeping is done according to the Master Cleaning Schedule and that inspections are done as per company procedures
and all deviations are rectified immediately.
• Building and infrastructure must be compliant to Food Safety Regulations. All deviations reported and maintenance done to ensure
continuous adherence.
• Ensure that spillages are cleaned immediately and that broken bags are treated as per Food Safety Regulations.
• Ensure that cleaning equipment is used and stored as per Food Safety Regulations.
• Ensure that broken pallets are removed out of circulation to prevent damage and contamination of the finished products.
• Ensure that layer pads are placed between product and wooden pallets.
• Ensure proper stacking and storage practices are carried out and that employees are trained and that re-fresher training is conducted
annually.
• Report any sub sub-standard packaging, damaged finished goods received from customer returns to the Central Planning Officer and
RMQC/Technical immediately.
• Non-compliance reports to be investigated and actioned immediately. Root causes identified and the appropriate preventative and
corrective measures taken and documented.
• All risks in the operation assessed and reported to the Health & Safety Committee.
• Member of the Food Safety Committee and will be available for Customer and SABS Audits.
• Member of the Health & Safety Committee.
• Daily feedback on the Warehouse Housekeeping Daily Report for actions taken on issues reported by QC Monitoring weekly and for any
other queries.

People:
? People management through applied Human Resource and Industrial Relationship tools, policies and procedures.
• Manage employee time and attendance, absenteeism and leave in accordance with the Basic Conditions of Employment Act and the
Company policies and procedures.
• Manage and motivate employee performance through the Operational Excellence Charter on individual and team performance.
• Ensure optimal employee productivity.
• Reward and recognise employees for exceptional performance.
• Manage disciplinary in accordance to industrial relations legislation, the Company Code of Conduct and Leadership Values.
• Manage diversity in the work place.
• Coach and train employees.
• Employee interactions through team meetings, feedback sessions and training sessions.

Customer Service:
? Ensure finished products are received in full and in good order from Packing.
• Close liaison with the Production Assistant receipt of packed finished products and clearance of warehouse (16).
• Close liaison with the Central Planning Officer and Technical Manager for approval acceptance of Customer Returns. All Customer Returns
to have an authorized GRN indicating reason for return, product description, product code, quantity to be returned and lot numbers.
• Close liaison with RMQC/Technical Manager in clearing of warehouses 06 and 22, product shelf life extensions and expired stock.
• Attend daily Factory meetings.
• Attend weekly Warehouse meetings.
? Ensure Customers are supplied with finished picked orders in the right quantity, the right quality, and the right best before age and at the
right time to meet Customer delivery needs.
• Ensure sales order picking operation achieves 100% to Sales / Dispatch requirements.
• Ensure that stock reaching 6 months best before date is reported to Central Planning Office and the Sales Department.
• Daily feedback on the Warehouse Housekeeping Daily Report for actions taken on issues reported by any internal department for action
and resolution

Key Performance Indicators:
Finance
• Obsolete/expired stock write offs due to incorrect handling and FIFO practices: R0.
• Consumables: Budget met + 5% saving in usage without affecting quality and safety.
• Casual and overtime usage: Budget met.
Processes
• Stock take accuracies: Target 98% accuracy.
• Packing warehouse (16) cleared daily: Target 0 items in warehouse older than one day.
• Housekeeping standards adhered to:
Number of NCR’s raised against department: Target 0.
Missing / unallocated stock indicated as number of pick slips not completed for day as percentage of total pick slips allocated for the day: Target 0%.
• Operational Excellence Charter targets met and exceeded.
People
• Absenteeism: Target 3%.
• Number of training days per employee per year: Target 3 days.
• Pick rate monitored per picker: Target required tonnage as agreed.
Customer Service • Incomplete sales order picking slips per day as percentage of total sales orders to be picked per day: Target 0%.
• Customer returns cleared daily: No material exceeding 5 working days without proper back up from RMQC in warehouse 06 and 22.
• Compile month end reports on IOD’s
• Maintain the Waste Management Plan
• Order, replace or swop protective clothing when required
• Adhere to Health and Safety budget
• Perform other duties as assigned
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