HUMAN RESOURCES/FINANCE CLERK (Combined position)

A dynamic NGO in the HIV/AIDS field, is inviting suitably qualified candidates within South Africa for the following position to be taken up at the Cape Town office.

The position will support the HR and Finance departments. The Finance and HR Clerk is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and HR administrative support to the organization.

KEY RESPONSIBILITIES

Human Resources
• Ensure that all payroll changes / instructions are prepared and processed timeously for the monthly payroll run.
• Ensure employees are paid timeously every month
• Process all staff details and conditions on HR database (including new engagements and terminations, contractual amendments, change of details, leave)
• Provide appropriate reports from payroll and HR database for audit purposes and monitoring of employee data and training
• Maintaining and updating personnel information with respect to changes in employment / personal status and attending to the safekeeping of personnel records / files in accordance with approved record keeping policy and procedure
• Monthly time-sheet processing
• Ensure electronic and paper based personnel files are maintained and filing is done in a timely manner.

Finance
• Check all payment requisitions and petty cash requisitions
• Follow up on payment related queries
• Load payments onto Business Banking Online
• Send final audit reports to provinces
• Process weekly payments on QuickBooks
• Filing of all supporting documentation weekly
• Ensure funder files are up to date
• Prepare copies for funder payment requisitions
• Assist Grants Finance Manager when needed
• Process Grant income and expenditure on QuickBooks
• Prepare Grant cost share summary from data provided by Finance Manager
• Prepare monthly telephone reports

REQUIREMENTS
• Degree / Diploma in Human Resources and/or Finance
• Minimum of 2 to 3 years’ experience in a similar role
• Proficiency with Sage VIP Payroll system (A MUST)
• Computer literacy in MS Excel, and basic Word and Power Point, E-mails, Internet.
• Fluent in English and a local language (written and verbal).
• Detail orientation – Can integrate information from a variety of sources
• Prioritization – Takes accountability and responds to challenges in a timely manner.
• Knowledge of the NGO sector would be an advantage.

Remuneration is negotiable and commensurate with experience.

Please forward your comprehensive curriculum vitae.

CLOSING DATE : 28 June 2017