We are on the lookout for an experienced Legal Secretary with outstanding organisational skills. This important role requires a candidate who thrives on working under pressure and can think on their feet. Confidentiality in this role is essential and you will be required to handle information with the utmost care and integrity.

This is a rare opportunity to work for one of the largest players in the industry. Internationally recognised Law Firm is eager to speak to an experienced Legal Secretary to join a specialist team.

Duties and responsibilities

• Accurate opening of files and recording of information
• Maintaining files in accordance with the firms and commercial department procedures
• Arranging meetings efficiently and updating team diary
• Basic typing documents accurately without errors
• Managing team workflow and workflow software
• Managing and maintaining team precedent library
• Logging, following up on and reporting on any maintenance or fault queries in respect of the support software
• Attending training session in respect of the team support software
• Ensuring that invoices received on behalf of clients are captured on accounting systems for accounting department processing
• Adhering to agreed month end billing procedures
• Capturing approved invoices on account system
• Sending invoices to clients timeously
• Reconciling final accounts immediately after a matter is finalized
• Handling of all general queries relating to invoices within a specified time period
• Formatting and editing of commercial agreements from other documents prepared by professionals

Requirements Skills and Knowledge

• Good administrative skills to be applied to management of office files, workflow software, incoming and outgoing correspondence (including e-mail) and electronic diary
• Typing speed of 65+ wpm and excellent dictation skills
• Fully conversant in English (speak and read)
• Computer proficient and adaptable to new software and/or hardware environments
• Team player
• Able and to work under pressure and priorities
• Proficient in MS Office suite and legal accounting systems and well as legal practice management programs
• Attention to detail
• Ability to handle all accounting issues
• Flexibility with respect to time & work (will be required to do work outside office hours)
• A person with a moderate temperament who are able to deal with the daily demands

Qualification(s)
• Matric/National diploma (Secretarial) or equivalent qualification
• Experience in working in a law firm
• 3 – 5 years secretarial experience