Our client a leading national legal firm seeks to appoint a Litigation Secretary to their Litigation & Arbitration Department to assist the Head of Department and other associates with various secretarial and legal secretarial functions. This position will be a fixed term position for a period of between 3 and 6 months. The successful incumbent must be available immediately to commence the contract.
The ideal incumbent will have a secretarial (legal) diploma and a minimum of 3 years litigation experience. Your strong attention to detail, excellent written communication and sound dictaphone typing skills is an essential criteria for this position.

Requirements:
• Paralegal / Legal Secretary certificate or diploma would be advantageous
• Minimum 3 years experience as a litigation secretary in a law firm
• Excellent dicta and copy typing skills
• Experience in typing commercial agreements and contracts as well as general admin, including generating invoices and statements of account
• Ability to draft High and Magistrate's court notices, pleadings and processes
• Good oral and written communication skills
• High attention to detail
• Good time management skills with the ability to prioritise
• Ability to take initiative
• Ability to take initiative and assume responsibility for monitoring expeditious progress of transactions

Responsibilities:
• Dictaphone typing and formatting of documents.
• Formatting briefs, pleadings and other legal documents.
• New client administration (opening files)
• FICA administration.
• Attending to secretarial and typing functions associated with general legal work, e.g. litigation, third party and family law matters
• Taking messages and general office duties
• Completing large volumes of dictated typing work relating to High & Magistrate’s court and preparing Notices in terms of Court Rules
• Attend to administration of office files
• Liaising with clients, counsel and sheriffs, organising consultations and attending to queries from clients and other attorneys.
• Receiving and sending e-mails.
• Arranging for urgent services of legal documents and follow up telephonically.
• Diarising files and following up on outstanding issues.
• Prepare monthly Invoices for billing purposes
• Prepare monthly reports for clients in respect of collection matters.
• Diary administration