Leading manufacturer are looking for an experienced Material Clerk

MANAGING STOCK
1.1. Managing stock rotation
1.1.1. Ensuring that the oldest stock is used first
1.1.2. Ensuring that stock is packed to manage FIFO
1.1.3. Ensuring that staff issuing stock adhere to FIFO
1.2. Managing expiring stock.
1.2.1. Identifying stock that is due to expire in order to ensure it is used before the expiry date
1.2.2. Checking stock expiry according to the relevant procedure to prevent stock loss.
1.3. Managing the Recording and disposing of expired stock
1.3.1. Identify stock that needs to be written off.
1.3.2. Ensure disposal is as per policies and procedures.
1.3.3. Inform and receive authorization from the line manager prior to disposing of any expired stock.
1.3.4. Dispose of stock according to environmental law and in house policies and procedures.
1.3.5. Ensure the disposed off expired stock is removed from the stock account
1.4. Set up and Manage Material receipt policy
1.4.1. Policies and management must ensure that receipts of raw material from suppliers supply is still well within the shelf life period of the particular material or commodity before it is accepted into stock.
1.4.2. Take appropriate action to prevent costly write offs (ie. Immediately return stock supplied that is already close to the end of it’s useful life if the stock is not to be used immediately.
1.4.3. Manage and ensure that the new stock is captured onto the stock control system
1.4.4. Ensure incoming stock is packed to ensure FIFO.
1.5. Manage Monthly stock takes and variance reports
1.5.1. Ensure monthly counting and recording of stock on hand, used in work in progress and in transit on the last working day of the month
1.5.2. Explain all variances on the monthly stock variance report produced showing actuals to physically counted stock take figures.
1.5.3. Ensure that any stock that is damaged or expired is dealt with according to Policies and Procedures

PURCHASING
2.1. Ensuring the right price and supplier
2.1.1. Continuously check prices and suppliers
2.1.2. Order goods on authorized production requisitions according to policies and procedures.
2.1.3. Maintain minimum stock levels on essential goods according to policies and procedures.
2.2. Sourcing of new products and services as and when required.
2.2.1. Conduct market research and report to the relevant manager with the results.
2.2.2. Negotiate terms where applicable (with management approval)
2.2.3. Evaluate suppliers product and service.
2.3. Re-evaluating of the existing supply chain on a regular basis
2.3.1. Research alternative suppliers
2.3.2. Research other products that could perform the same job
2.3.3. Evaluate and compare service levels of different suppliers
2.3.4. Ensure that the price being paid for the goods and services is a fair market related price.
2.4. Meeting with product & equipment supplier representatives
2.4.1. Educate supplies on Company unique requirements.
2.4.2. Evaluate supplier ability to meet Company criteria.
2.4.3. Network and develop relationships.
2.5. B-BBEE Procurement recognition
2.5.1. Increase the companies BEE status by using preferential suppliers

RECEIVING AND DESPATCHING GOODS
3.1. Managing the process
3.1.1. Ensure all goods arriving or leaving have recording documents
3.2. Managing to ensure all goods received are correctly identified and processed.
3.2.1. Paperwork trail
3.2.2. Stock
3.2.3. Site
3.2.4. Sales
3.3. Managing to ensure all work / Jobs completed for Company clients are correctly dispatched.
3.3.1. All paperwork is complete (QCP’s, balance certificates etc.)
3.3.2. The visual appearance is suitable for dispatch
3.3.3. The goods are correctly packed to prevent damage during shipment.
3.3.4. The internal paperwork is complete
3.3.5. Check that there is no hold on the account before release.

ISSUING OF TOOLS, CONSUMABLES AND RAW MATERIAL FOR WORKSHOP AND CONTRACT SITES
4.1. Managing and planning to ensure that the stores can meet
4.1.1. Sales projections
4.1.2. Tool list for sites
4.1.3. Order book
4.1.4. Stores Transport
4.1.5. Packing
4.2. Managing and evaluate tools and equipment returns
4.2.1. Balance budget to actuals
4.2.2. Reconcile of tools and equipment returned.
4.2.3. Ensure damaged tools to be repaired as required.
4.2.4. Hold enquiries for missing and damaged tools and equipment.
4.2.5. Record and write off with authorization lost and un-repairable tools and equipment.
4.2.6. Enquire whether damaged or broken equipment was through negligent use or whether the tools or equipment was not up the job to be performed. Where equipment was clearly not up the demand of the work to be performed research other more suitable tools / equipment to before carrying out replacement.
4.2.7. Replace as required with the necessary authorization according to policies and procedures.
5. Managing Human Resources
5.1. Develop stores Employees
5.2. Manage stores employees Performance
5.3. Managing stores Policies, Procedures and work schedules

REQUIREMENTS

* Minimum grade 12 with mathematics
* 5 years + previous store, material management experience in a similar industry / position
* Suitable qualification for this role
* Must be computer literate on the Microsoft Office suite and also ideally have experience working on accounting software used for managing / controlling stock and inventory, producing purchase orders, delivery notes
* English communication, reading and writing skills.
* Ability to communicate in Zulu would be an advantage.

PACKAGE

R16,000 to R20,000 basic
+ Benefits