Menlyn, Pretoria: PERSONAL ASSISTANT (with VIP Payroll duties)
Minimum Requirements:
-Well presentable and professional female
-Fully bilingual in both Afrikaans and English (First and second languages)
-Matric / Grade 12
-Minimum 2 years experience in Office Administration and Payroll Administration (KEY REQUIREMENT)
-Computer literate in MS Word, MS Excel, MS PowerPoint and MS Outlook
-Strong experience and proficiency in VIP Payroll essential (KEY REQUIREMENT)
-Ability to maintain confidentiality and exercise extreme discretion
-Excellent problem-solving skills
-High level of attention to detail and accuracy
-Ability to work under pressure
-Ability to handle and prioritize multiple tasks and meet all deadlines
-Honest, reliable and trustworthy
-Good interpersonal skills and communication skills – ability to liaise at all levels
-Responsible, self-motivated and confident
-Strong typing skills (speed and accuracy)
-Stable employment record (no job hoppers)
-Contactable References
-To start as soon as possible
Duties:
-Main function will be Personal Assistant duties to Managing Director
-Attend to Payroll once a month and assist with pay queries
-Acting as a first point of contact, dealing with correspondence and phone calls
-Managing diaries and organizing meetings & appointments, often controlling access to the Managing Director
-Organising events and conferences
-Compiling and preparing reports, presentations and correspondence
-Liaising with employees, management and clients
-Booking and arranging of all travel, transport and accommodation requirements
-Process sensitive data and handle all correspondence with uncompromised integrity and confidentiality
-Assisting the Marketing Manager with marketing activities
-Updating and maintaining the Marketing departments documents and databases
-Managing events, booking venues and ordering marketing materials
-Miscellaneous tasks to support the Managing Director, HR Manager and Marketing Manager
-Preparation and processing of the monthly payroll for approximately 230 employees on the VIP payroll system
-Coordination between Payroll and Finance, to ensure proper flow and maintenance of employee data
-Review and ensure accuracy of approved advances, travel and overtime claims
-Handle the administration of the time and attendance system, review and calculate timesheets and hours worked
-Maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization
-Generating reports for payments e.g. PAYE, UIF and other third parties
-Maintain a proper document control system
-Keep abreast with company policies and tax legislations that impact on remuneration
-Manage registrations with the Bargaining Council (MIBCO)
-Manage administration with the Provident Fund, ensuring that all employee information is up to date
-Maintain the HR filing system (creating employee files and filing)
-Manage personnel data, including allocations
-Administration of company uniform, issuing to all employees and stock levels to be accurate and up to date always
Salary: R 15 000.00 gross
Benefits: 13th Cheque and Provident Fund