We are urgently looking for an Office administrator to perform a wide range of administrative and office support activities in our Rustenburg Offices

Main Job Tasks and Responsibilities

Main Activities:

• Implementing and maintaining procedures/office administrative systems
• Organize office operations and procedures
• Booking transport and accommodation
• Ordering stationery and furniture
• Dealing with correspondence, complaints and queries
• Preparing letters, presentations and reports
• Supervising and monitoring the work of secretarial, clerical and administrative staff
• Managing office budgets
• Liaising with staff, suppliers and clients
• ensuring that health and safety policies are up to date
• Sign and submit timesheets
• Order and maintain office supplies
• Troubleshoot computer and systems problems and liaise with IT specialists to resolve problems
• Maintain office equipment
• Opening and closing of office premises

2. Supervise office staff

• Orient new employees
• Supervise staff
• Coaching and reporting any disciplinary matters/cases to the HR office

3. Maintain office records

• Ensure filing systems are maintained and up to date on office 365
• Define procedures for record retention
• Ensure protection and security of files and records
• Ensure effective transfer of files and records
• Transfer and dispose records according to retention schedules and policies

4. Maintain office efficiency
• Plan and implement office systems, layout and equipment procurement
• Maintain and replenish inventory
• Check stock to determine inventory levels
• Anticipate needed supplies
• Verify receipt of supply

5. Perform other related duties as required

Education and Experience

• relevant office administration qualification
• +10 years working experience
• computer skills and knowledge of relevant software
• Knowledge of operation of standard office equipment.
• knowledge of clerical and administrative procedures and systems such as filing and record keeping
• knowledge of principles and practices of office management

Key Competencies

• communication skills - written and verbal
• planning and organizing
• prioritizing
• problem assessment and problem solving
• information gathering and information monitoring
• attention to detail and accuracy
• flexibility
• adaptability
• customer service orientation
• teamwork