INTERNAL/EXTERNAL VACANCY ADVERT

A vacancy exists within the company for the following position:

Position: Orders Control
Department: Finance
Line Manager: Cost Accountant
Starting Date: 01 August 2016

JOB SPECIFICATIONS:

Purpose of position:
To take overall responsibility for all the data in the SAGE CRM system, the orders email box and the complete orders process for all Networking products. It will require a meticulous approach as well as a certain level of uniformity when capturing detail.

Key Responsibility Areas:

Sage CRM
• Add people
• Add customers
• Add Sales Opportunity
• Add Incident
• Load sales order on incident

Orders Email Box
• Print orders
• Check all orders paperwork is correct and all required documents have been submitted
• Open SFO folder on K Drive and save all documents
• Confirm receipt of order
• Mark with tick in orders box once orders placed

Administrative
• Delivery notes, update POD, confirmation of assets received
• Filing: invoices, credit notes, stock, cancelled orders

General
• Assist with month end overflow when required.
• Backup of the procurement accountant: Networking
• Handle queries: both external and internal clients
• Assist the Cost Accountant with tasks and reasonable request as needed.

Job Requirements:

Education & Experience: • Grade 12
• Bookkeeping / Office Administration / Finance Diploma / Degree
• 2 years administrative experience
Technical Competencies: • MS Office Suite (Intermediate – essential)
Behavioral Competencies: • Good communication skills, both written and spoken
• Strong administrative experience
• Interpersonal skills (internal clients especially)
• Ability to solve problems and apply critical thinking
• Financial and business focused
• Attention to Detail
• Accountability
• Self-motivated and pro-active
• Coordinating skills
• Teamwork and collaboration
• Time management

Closing Date: The company is under no obligation to fill this position and should you not have had any feedback within 2 weeks after the closing date, you may consider your application unsuccessful