Portfolio Administrator (Real Estate)

Our client is an asset management company focused on local and global listed property investment. They are seeking a Portfolio Administrator with a minimum of 3 - 4 years’ experience in a similar (within an Asset Management / Real Estate space).

The ideal candidate will meet the following minimum requirements:
• Grade 12 / Matric (non negotiable)
• Diploma/Degree in real estate or related
• NQF 4 in real estate (absolute minimum)
• Registration with Estate Agency Board
• Accounting qualification/background is advantageous
• Rental collection experience
• At least 3 years experience in a similar role within the real estate sector
• Confident/assertive personality
• Intermediate to advanced Excel skills
• Adept at building & maintaining long term relationships
• Own transport and valid driver’s license

Your roles and responsibilities will include but not be limited to:
• Trading Activities
- Loading of on market trades via NX Manager
- Liaising between the brokers and administrators to resolve trade queries
- Loading of off-market trades and ensuring settlement
• Attending to client requests and general queries
- Providing clients with reports on an ad hoc basis
- Resolving any reporting discrepancies
• Responding to audit requests
• NAV reports
• Client-on boarding process
• Requesting and filling client FICA documents
• Opening new brokerage accounts
• Adhoc monthly reports
• Saving and distribution of monthly client reports
• Responding to FICA requests from brokers, custody or service providers
• Assisting with compliance
• Facilitating payment instructions and warning flows

Location: Successful incumbent will primarily be based in Sandton, Johannesburg.