Duties: Records supervisor will be responsible for:
? Supervision of the 18 records officers. They will also verify index of title records
or documents against content of volume, verify the number pages (sheets) per
index, verify the completed numbers of records or documents, verify the
completeness of records or documents and note discrepancies, verify the refiling
of records or documents and sign each index compiled.
? Records Supervisor:
? Conduct inspection of store room/records keeping area
? Identify different kinds of records housed in the store room
? Allocate work tools
? Supervise collect of inactive records/documents from various Branches/Units and
submit them to Records Management Sub Directorate for verification of inactive
records/documents.
? Quality assurance of inventory list
? Verify inventory list against packed
? records/documents
? Sign-off movement of records to sorting room
? Submit report to Records Manager daily
? Quality assure determination of retention period of records in line with retention
schedule
? Quality assure determination of records/documents value either for destruction
(shredding and getting destruction certificate) or disposal (transfer to offsite
storage)
? Quality assure packed records/documents per category
? Verify compiled list of packed records
? Ensure labelling of the boxes

? Ensure shelving of boxes
? Sign-off movement of records to repository
? Submit report to Records Manager daily

Requirements: Grade 12 plus a traceable experience of 2-3 years in document or records
management
National Diploma in information or records management