My client, an electronic manufacturing company, has a vacancy for a Sales Administrator / Debtors Clerk to join their dynamic team.

Duties include the following, but not limited to:

• Maintain customer information

Collect payments and ensure they are accurately recorded:

• Maintaining spreadsheet and contacting clients
• Provide clients with invoices, statements and ad hoc documentation e.g. VAT certificate as needed on daily basis
• Reconcile and continuous follow up on debtors daily, weekly and monthly
• Verify and follow up invoices, remittance advices and payments
• Attend to queries
• Handling of incoming international payments’ documentation

Reporting to Directors:

• Provide periodic reports and reconciliation reporting mid monthly and monthly
• Provide debtors age analysis summary to ABSA on monthly basis

Reporting Weekly basis Finance Management:

• Extract information and data for the analysis of accounts, consolidate information and prepare spreadsheets

Filing:

• Maintain a filing system in respect of accounting data, records, quotes, sales orders, delivery notes and invoices
• Maintaining Bureau client list spreadsheet
• Reconciling Credit Cards

Sales Admin Support:

• Creating quotations and sending to applicable people
• Updating quotations and redirecting Purchase Orders when needed
• Maintaining created quote spreadsheet

• Receipt of requests for quotations and redirecting when needed
• Follow up of quotations
• Creating Sales Orders and sending to applicable people
• Invoicing Clients and sending documentation to applicable people
• Handling and redirecting queries and requests
• Liaising with clients

Tender and Vendor Applications:

• Completion of Vendor documentation
• Forwarding Vendor documentation to applicable people
• Obtaining Tender Documentation
• Completion of Tender Documentation
• Forwarding Tender documentation to applicable people

Requirements:

• Min matric
• Min 5 -8 years previous experience in a similar role
• Fully bilingual English / Afrikaans
• Computer literate MS Word, Excel, Internet and Email

Salary:

• Negotiable depending on qualifications and experience (Please state your salary expectation and notice period along with your application)

To apply for the above mentioned position, please send your CV to and quote the following reference SW000014

Ref: SW000014/CB