My client, an electronic manufacturing company, has a vacancy for a Sales Administrator / Debtors Clerk to join their dynamic team.

Duties include the following, but not limited to:

• Maintain customer information

Collect payments and ensure they are accurately recorded:

• Maintaining spreadsheet and contacting clients
• Provide clients with invoices, statements and ad hoc documentation e.g. VAT certificate as needed on daily basis
• Reconcile and continuous follow up on debtors daily, weekly and monthly
• Verify and follow up invoices, remittance advices and payments
• Attend to queries
• Handling of incoming international payments’ documentation

Reporting to Directors:

• Provide periodic reports and reconciliation reporting mid monthly and monthly
• Provide debtors age analysis summary to ABSA on monthly basis

Reporting Weekly basis Finance Management:

• Extract information and data for the analysis of accounts, consolidate information and prepare spreadsheets

Filing:

• Maintain a filing system in respect of accounting data, records, quotes, sales orders, delivery notes and invoices
• Maintaining Bureau client list spreadsheet
• Reconciling Credit Cards

Sales Admin Support:

• Creating quotations and sending to applicable people
• Updating quotations and redirecting Purchase Orders when needed
• Maintaining created quote spreadsheet

• Receipt of requests for quotations and redirecting when needed
• Follow up of quotations
• Creating Sales Orders and sending to applicable people
• Invoicing Clients and sending documentation to applicable people
• Handling and redirecting queries and requests
• Liaising with clients

Tender and Vendor Applications:

• Completion of Vendor documentation
• Forwarding Vendor documentation to applicable people
• Obtaining Tender Documentation
• Completion of Tender Documentation
• Forwarding Tender documentation to applicable people

Requirements:

• Min matric
• Min 5 -8 years previous experience in a similar role
• Fully bilingual English / Afrikaans
• Computer literate MS Word, Excel, Internet and Email

Salary:

• Negotiable depending on qualifications and experience (Please state your salary expectation and notice period along with your application)

Ref: SW000820/CB