Sectional Title Property Manager - Southern Suburbs

My client is the sectional title and property owners association management specialist subsidiary of a dynamic national property management group delivering a comprehensive range of property related services.

The ideal candidate will meet the following criteria:
1) Have +5 years of property management experience, preferably in the sectional title industry
2) FETC Real Estate (NQF 4) or equivalent as per the EAAB’s matrix
3) Have a tertiary qualification, preferably in finance/legal/property
4) Be registered with the Estate Agency Affairs Board as a full-status agent
5) A valid fidelity fund certificate
6) Reliable transport
7) Be able to work after hours - sometimes

Principal Duties and Responsibilities

Daily Responsibilities:
o Overseeing the Facilities Administrator’s role with regards to the daily liaison with contractors, trustees, owners and or insurance companies
o Daily authorisation of creditor invoices
o Presentation of comprehensive management packs at the trustee meetings
o Resolution of disputes between owners and or trustees
o Dealing with the staff of the clients as well as labour relations issues associated with that
o Guide owners and trustees on the relevant Acts, and procedural matters of meetings, e.g. quorum requirements, voting rights etc.
o Negotiating with professional persons on behalf of the client
o Overseeing preparation and dispatch of all correspondence
o Attendance at trustee and general meetings (which meetings may be after hours), as required, and recording same and preparing the minutes for circulation

Weekly Responsibilities:
o Checking and releasing payment batches on the online banking profile
o Checking and issuing payment requisitions
Bi-Weekly Responsibilities:
o Meeting with Debtors Administrator iro the arrears of the portfolio and reviewing the debtors’ report
o Meeting with Facilities Administrator iro the repairs and maintenance of the portfolio and reviewing the outstanding works orders
Monthly / Quarterly Responsibilities:
o Reviewing each buildings’ performance against budget and making suitable adjustments and projections
o Commenting on variances against budget for every building
o Reviewing the clients’ management accounts before issuing
o Investment of the clients’ excess funds in an investment account

Annual Responsibilities:
o Preparation of annual budgets
o Recommend staff Increases/Annual Bonuses
o Sourcing of insurance quotes for the client
o Updating the 10-year maintenance plan and forecasts

Ad-Hoc Responsibilities:
o Site Inspections
o Meeting with the Managing Director on the performance of the portfolio
o Obtaining replacement valuations for the Sectional Title Scheme (usually every 3 years)
o Travelling and conducting business for and on behalf of Intersect Sectional Title Services (Pty) Ltd as requested
o Employ green building practices and reduce the clients’ building’s carbon footprint

Supervises
o Property Administrator
o Creditors Administrator
o Debtors Administrator
o Facilities Administrator
o Accounts Administrator

Remuneration & Benefits
As compensation for the above, we are offering full-time employment, subject to 6 months’ probation, 18 days annual leave and a cost to company package, including a compulsory provident fund and medical plan, ranging from R260,000 – R350 000, per annum, dependent on the above criteria being met.
A new business incentive, travel cost reimbursement, as well as an annual discretionary bonus, are also offered.

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