A well established leisure and lifestyle company is urgently looking for a Senior Creditors and Payroll Clerk in Rustenburg


Education & Experience:
• Matric,
• Accounting Diploma or Equivalent
• 3+ years full function Creditors and Bookkeeping experience
• General computer literate to at least intermediate level (Windows, MS Word and Excel)
• Pastel Accounting and Pastel payroll experience
• Understand age analysis of accounts and understand general ledger structures
• Own vehicle
• Hotel Experience( it will add to your advantage)

Skills and Knowledge
• Excellent professional work standard
• Ability to work under pressure, multitask and prioritize
• Problem solving skills
• Excellent time management and organisational skills
• Attention to detail and high level of accuracy
• Excellent communication skills on all levels Administration and management business and management principles
• Conceptual/analytical skills
• Inter/intrapersonal skills
• Excellent communication skills
• Works comfortably under pressure
• Facilitation/presentation skills
• Innovative/creative (problem solving skills)
• Mathematics skills
• Integrity
• Courage
• Adaptability

Duties and Responsibilities:

• The maintenance and checking of all documentation applicable to credit purchases - Orders, Delivery Notes, Invoices, Credit Notes, Statements.
• The processing of Invoices and Credit Notes into the General Ledger through Pastel and ensuring the allocations are done correctly.
• Liaison with Stock Controller to ensure all purchases is captured in the correct month.
• The monthly reconciliation of all Creditors accounts and preparation of all Creditors’ payment documentation.
• Liaison with all Creditors queries of any nature. Maintain all reconciliations of Non-Creditor payments and assist in raising any provisions related thereto.
• Handle all credit applications, complete and brought to FM for review before sending to HQ.

Payroll & HR
• Maintenance of all staff files with regard to relevant documents as stated above.
• Ensure all salary-related records are properly maintained and updated
• Ensure all salary-related transactions are accurately and timeously processed and actioned
• Ensure all payroll documentation is filed and recorded properly, according to company procedure
• Answer all general enquiries to the best of your knowledge
• Do filing of all relevant payroll correspondence
• Ensure payments are made timeously
• Ensure familiarity with all relevant company rules and regulations
• Ensure accurate processing of information contained on the timesheets
• Ensure timesheets balance back to the Payroll System (batches) at all times
• Ensure that all terminations and discharges have been received, before the month end commences
• Perform an adjustment run no later than the last day of each month
• Print out all the relevant payroll reports required by the Finance department
• Finalise and check the payroll system no later than two days before the actual pay date, to ensure that the Electronic Banking System goes through on time.

Cashbook
• Process all Creditors transactions & reconcile the Cashbook and draw month end reconciliation report.
• Maintain all banking records in accordance with strict accounting principles.
• Prepare all EFT requisition documents.
• Load all EFT batches in the Nedbank Business Banking to await authorization by the General Manager and Financial Manager or other authorized persons once they have been advised that the batch/batches are ready to be authorized.

Petty Cash
• The control of all Petty Cash expenditure and the balancing of the Petty Cash Float on an ongoing basis.
• Maintaining and filing of all supporting documentation for Petty Cash expenditure in accordance with strict accounting principles.
• Preparing the required documentation for replenishing the Petty Cash float.
• Ensuring that sufficient change is held in the Petty Cash float to meet other departmental needs for change.
• Random checks of floats held by other departments.
• The security of the Petty Cash float held at all times

Other Duties
• Monthly credit card reconciliation
• Ensure that Revenue is correct in line with company policies
• Check against function sheets what was charged on Starlight/Opera
• Weekly cash flow submission to Financial Manager.
• Handle all filing created by the above duties.
• Complete all new suppliers’ credit applications.
• Assist the Financial Manager in journals and other finance related duties.
• Perform other duties as directed.