OVERALL PURPOSE OF THE JOB:
Reporting to the Financial Controller and MD, The incumbent is responsible for providing a full spectrum of the HR and Administration functions including (but not limited to) Recruitment & Selection, Compensation & Benefits, Employee Services Administration, Training & Development and Office Administration in our South African offices. Provide advice and input as well as operational delivery, with Specialist Service support, by implementing strategic Group initiatives as relayed and set out by the MD, Financial Controller and Group Head of HR.
KEY TASKS AND RESPONSIBILITIES:
Managing employee life cycle – Attraction, Recruitment, Induction, Development, Retention, Terminations & Exit Interviews (including Resignations):
• Support on end to end recruitment process from reviewing CV’s, conducting initial screening and interviews, liaise with recruitment agencies and hiring managers, interview co-ordination, references, credit & criminal checks and contract issuance.
• Perform on-boarding activities e.g. new employee checklist & obtaining all relevant personal information, conduct first day orientation and other on-boarding administration with the support of other departments such as IT and Admin.
• Handle employees offboarding process.
• Recommending appropriate learning and development needs as and when required and keep full records of all training and skills interventions including costs on an annual basis.

Compensation and Benefits for the regional offices:
• Compile payroll instructions and work with payroll vendor to ensure timely and accurate pay runs and annual income tax submission.
• Monthly Reconciliation of retirement fund and medical aid deductions for payroll.
• Co-ordinate and ensure delivery of people projects as required e.g. salary review, bonus payments (regular, ad-hoc).
• Liaising with brokers from employee retirement fund, and medical aid matters.
• Activation and de-activation of employee retirement fund and medical aid.
• Analyse/recommend and ensure timely annual renewal of employee retirement fund and medical aid policies.
• Collate and compile HR related costs to facilitate monthly HR Cost Allocation reporting.
• Gathering of data and providing input for legislated reports, returns & surveys and any such requirements.

Industrial Relations - Union Relations
• Attend and assist, with Specialist Service support, to annual wage & conditions of employment and ad-hoc In-plant consultations (if, as and when required).
Industrial Relations - Labour Law Management
• Attend and assist, with Specialist Service support, to maintenance of effective discipline, performance, Incapacity and Restructuring management procedures and outcomes.
• Attend and assist, with Specialist Service support, to facilitating and following up on solutions for Grievances received from employees.
• Attend and assist, with Specialist Service support, to the preparation for & attending at all CCMA / Bargaining Council dispute resolution proceedings.

HR Operations & Ad-hoc Duties
• Provide, with Specialist Service support, advice on local best practice and employment laws, ensuring compliance to statutory requirements.
• Update and maintain, with Specialist Service support, SA legislatively compliant and current best practice conformant HR Policies, Procedures, Guidelines and Forms.
• Manage application, renewal and cancellation of work visas and related immigration procedures.
• Support employee leave administration and monitor leave practices to ensure compliance to SA Regulations.
• Maintain all Leave Records and conduct monthly Leave Reconciliation with payroll.
• Update and maintain accurate personnel information and files both manually and electronically.
• Ensuring the Group’s companies are registered with the correct Sectoral Education Training. Authority and submission of annual returns timeously.
• Collation of historical training and skills development interventions and submission of annual reports.
• Administer and process any technical, soft skills & Industrial Relations training requests and submission of training grants and maintain training records.
• Registration of company for Employment Equity, collation of information and submission of annual reports timeously.
• Submission of annual returns for COID.
• Administration and submission of COID claims and necessary information as required and maintain a full record.
• Other HR projects as assigned by Group HR.

Office Management Duties
• Manage the day-to-day running of the office administration function.


REQUIREMENTS OF THE JOB

Qualifications and Experience

• Higher National Diploma or Degree in Human Resources or related disciplines.
• With a minimum of 5 years of relevant work experience in similarly sized entities.
• Good knowledge of employment law and best practice

Knowledge and Skills

• Excellent attention to details
• Highly numerate and comfortable with data and data manipulation and presentation.
• Knowledge of Microsoft Office applications.
• Time and priority management skills.

Attributes

• Energetic, independent, self-motivated and must be operationally a hands-on person.
• Possess excellent initiative, strong sense of responsibility and good judgement.
• Able to collaborate and communicate effectively with people.
• Good team player with a positive mindset.
• Understanding of working across cultures.
• Possess excellent communication and interpersonal skills and able to work with individuals at all levels.
• Being hands on and able to multitask and handle a diverse workload independently.
• Ability to exercise discretion and capacity to handle private and confidential issues.