Cape Town: PERSONAL ASSISTANT (4 MONTHS TEMPORARY POSITION)
Duration: 4 months temporary position for employee on maternity leave (1 September 2017 - 15 February 2018)
Minimum Requirements:
-Female aged approximately 20 - 40 years
-Matric / Grade 12
-Minimum 2 years Post Matric Studies or equivalent experience in a similar position
-Excellent oral and written English communication skills;
-Fully computer literate in MS Word, Excel and Outlook
-Sage One (Pastel) experience advantageous
-Resourceful, flexible, detail-oriented and adaptable
-Ability to multitask at all levels
-Ability to work under pressure and in a changing environment;
-Good interpersonal skills
-Self-Management, Planning and Organizational skills
-Ability to work within tight deadlines
-High Level of Accuracy and attention to details
-Accurate typing skills
-Contactable References
-To start 1 September 2017
Duties:
-Assist CEO of small Aviation company (8 employees) with daily duties
-Daily administrative tasks including recording of minutes, order office stationary and consumables, meet and greet visitors, manage all building administration, ensure office is kept tiny and clean etc;
-Development and maintenance of filing systems;
-Reporting, analyses and budgets;
-Formulation of documents and correspondence;
-Ensure prompt execution of travel arrangements, requisitions, visa applications, schedules and agendas;
Implementing and maintaining procedures, policies and administrative systems;
-Liaising with staff, suppliers and clients;
-Maintain electronic diaries;
-Customer and Supplier Invoicing, reconciliation thereof and payment follow-ups;
-Supplier Contract liaison;
-Organize Company Events;
-Compile staff salary recap and commissions to accounts department;
-HR functions including: Liaising with recruitment agencies, screening of CV’s, Visa applications, new staff orientation, staff contracts, maintain staff files;
-Ensure Company Registrations documentations are in order;
-Personal Assistant duties for CEO
Salary: R 8 000.00 - R 12 000.00 gross (Negotiable depending on experience)