Our client based in Durban is seeking the skills of a commercial administrator.

Duties:
Attend weekly sales and ops meeting and action items where necessary.
Liaise with Commercial Manager to determine delivery priorities according to sales forecast and customer requirements.
Generate sales orders on Pastel.
Generate job cards and configuration files as per sales order.
Generate job cards for internal sales - CSD, CSD Loans and samples.
Submit job cards to Stores controllers (FGS, config, dispatch) and CSD.
Submit order requests to MRP management to manufacture orders and cc Commercial Manager on all correspondence.
Liaise with MRP management daily to ensure they are running on time as per agreed schedule.
Generate weekly report of outstanding sales back orders and MRP management commitment to orders.
Co-ordinate and manage stores controllers tasking them with kits, job cards and dispatch orders.
Co-ordinate dispatch of goods with Stores controllers, commercial manager and debtors controllers.
Instruct stores controllers with dispatch of goods via daily dispatch email of quantities, order numbers and addresses of goods to be dispatched.
Update daily dispatch sheet on the shared drive of goods dispatched and email to debtors controllers and commercial manager.
Obtain meter numbers and calibration certificates from Production.
Upload data onto Meterlink.3Extract data from Meterlink, convert into Excel format as required.
Meterlink data, excel and calibration certificates to be communicated to the commercial manager and sent to customers as required
Calibration Certificates to be saved on the shared drive.
Data verification: Aid with trouble shooting configuration software and SCM reports, Liaise with Engineering to resolve problems.
None Meterlink serial numbers are to be saved into the shared drive.
Investigate order status with respect to delivery with logistics controller.

Co-ordinate dispatch goods with USC Stores, Commercial Manager, Debtors
Controller and Logistics Controller.

Task stores controllers and production as to the priorities of each job. Rearrange priorities where required to meet sales requirements.
Co-ordinate and manage Stores Controllers tasking, including kits, job cards, dispatch of customer orders and receiving of returns.
Templates are to be sent to QC for all config jobs to be verified.
Templates are to be sent to QC and Production engineering technician for each
new template benchmark testing.
Benchmark testing reports are to be saved into the shared drive.

COMMERCIAL ADMINISTRATION

Generate quotations
Save quotations on the shared drive and cc commercial manager in all correspondence.
Update "USC shipped" schedule monthly.
Upload scanned and signed jobcards and supporting documentation onto the shared drive.
File hard copies of jobcards and supporting documentation into files.
Sales orders to be filed monthly.
Adhoc commercial tasks.

Education and Experience

Minimum 3/5 years experience
Diploma - commercial management or similar.
Knowledge of procurement process is an advantage
Pastel knowledge.
Microsoft Products experience.