DIRECTOR – INFORMATION AND KNOWLEDGE MANAGEMENT

QUALIFICATIONS AND EXPERIENCE:
• A minimum academic qualification of a Post Graduate degree in Knowledge Management or related field
• A minimum of 5 years management experience
• Preference will be given to applicants with a minimum of 3 years senior management experience
• 10 years’ experience in Information and Knowledge Management within a Parliamentary / Legislative environment
• 5 years’ experience in budgeting, strategy/business plan development and contract management within the broader public sector
• Preference will be given to applicants with demonstrated operational experience gained in a parliamentary or legislative environment, either at local, provincial or national level, not excluding Chapter 9 institutions.

KNOWLEDGE AND SKILLS:
• Knowledge of Parliamentary democracies, procedures and processes
• Knowledge of Information and Knowledge management practice
• Knowledge of FAMPLA
• Financial Management Skills
• Policy Development skills
• Risk Management skills
• Facilitation skills
• Communication skills (written and verbal)
• Project management skills,
• People management skills,
• Knowledgeable and skilled in monitoring and evaluation systems and tools,
• Understanding/knowledge of Parliamentary democracies, procedures and processes,
• Networking skills,
• Excellent communication skills (both verbal and written),
• Conflict Management skills,
• Ability to work independently and in a team environment.

COMPETENCIES:
• Visionary and Strategic Leadership
• Individual Leadership and Influencing
• Project follow-up
• Analysis/Problem Assessment
• Planning and Organising
• Adaptability

KPA 1 : TO PARTICIPATE AND CONTRIBUTE TO THE STRATEGIC DIRECTION OF THE STREAM AS A MEMBER OF THE STREAM’S MANAGEMENT TEAM
• To contribute in the development of the strategic plan for the stream.
• To communicate and ensure commitment to the Stream strategy within his/her span of control.

KPA 2 : AS DIRECTOR OF THE IKM DIRECTORATE, LEAD AND MANAGE THE FOLLOWING:

Financial Management:
• To ensure the development of the Directorate’s strategic and operational plans in alignment to the ORGANISATION’s Strategic Goal and Strategic Objectives.
• To ensure alignment of the Directorate’s deliverables to the Political Priorities as outlined by Presiding Officers.
• To ensure the development and alignment of the Directorate’s budget to the Directorate’s Annual Performance and Operational Plans.
• To ensure effective budget management practices in line with the approved Delegations of Authority.

Risk Management:
• To identify and mitigate risk internal to the Directorate
• To ensure risk management systems and processes are in place and adhered to.
• To monitor progress of the Directorate in responding to the ORGANISATION’s Risk Register.
• To ensure implementation of action plans against identified risk within the Directorate.
• To ensure that the Directorate achieves a clean audit.
• To develop, implement and quality assure information in the Office of the Chair of Chairs

Supply Chain Management (SCM)
• To ensure that the Directorate complies with the SCM Policy and procedures.

Contract Management
• To ensure effective application of contract management principles within the Directorate.

KPA 3: TO MANAGE PROCESSES AND SYSTEMS IN THE IKM DIRECTORATE FOR OPTIMAL PERFORMANCE
• To ensure that operational processes are documented, reviewed and adhered to.
• To manage the outputs of the process owners within the Directorate.
• To implement interventions to improve the operational efficiencies within the directorate.
• To ensure that the necessary systems are in place to support the operations of the Directorate.
• To determine operational system gaps and implement necessary interventions to close the identified gaps.

KPA 4: TO IMPLEMENT LEADERSHIP PRACTICES
• To forge a culture of a caring organisation within the Programme to unleash the full potential of the team.
• To implement the Institutional project governance framework.
• To support the Institutional M&E Framework.
• To drive the implementation of the Business Model of the ORGANISATION within the Directorate.
• To ensure that transformation within the directorate is supported by a comprehensive change management plan


KPA 5 : TO IMPLEMENT THE KNOWLEDGE MANAGEMENT STRATEGY

• To ensure that Knowledge Management principles are embedded in ORGANISATION institutional processes.
• To lead, facilitate and support the development of new knowledge management initiatives.
• To manage legacy projects as part of preserving institutional memory
• To oversee the implementation of electronic solutions.
• To lead Change Management initiatives on Knowledge Management objectives.

KPA 6 : TO PROVIDE INFORMATION SERVICES TO THE HOUSE, COMMITTEES AND ADMINISTRATION

• To provide strategic direction pertaining to the information services rendered to support the House, Committees and Administration.
• To monitor and evaluate the impact of Information Services.

KPA 7: TO PROVIDE DOCUMENT MANAGEMENT SERVICE TO THE HOUSE, COMMITTEES AND ADMINISTRATION
• To provide strategic direction pertaining to document and records management services rendered to support the House, Committees and Administration.
• To oversee the implementation of document management systems to support institutional memory management
• To monitor and evaluate the impact of document and records management services.

KPA 8: TO PROVIDE LANGUAGE SERVICES TO THE HOUSE, COMMITTEES AND ADMINISTRATION
• To provide strategic direction pertaining to language services rendered to support the House, Committees and Administration.
• To oversee the implementation of language service policy within the Institution.
• To monitor and evaluate the impact of language services.

KPA 9: TO PARTICIPATE IN INTER-DIRECTORATE RELATIONS
• To participate and make representations to inter - directorate for a on issues of integration, co-ordination and operational requirements

KPA 10: TO MANAGE IKM DIRECTORATE RESOURCES
• To determine the Directorate’s resources requirements, i.e. people, finance, infrastructure, systems, etc. and to make the necessary representations to the Executive Director Core Business and other decision making structures for the required resources.
• To account for the optimal utilisation of all directorate resources including the optimal allocation of people across the business units.
• To disseminate regular and targeted communication to all directorate staff.

KPA 11: REPORTING AND FEEDBACK
• To coordinate a reporting plan for the IKM Directorate that is aligned to the monthly, quarterly and annual reporting requirements of the ORGANISATION with regard to:
o Directorate Operations
o Directorate Performance
• To provide consistent and accurate feedback to the Directorate’s Management team and staff regarding decisions and directives from the Executive Director, Collaborative for a, Secretariat and sub-committees of Secretariat.

KPA 12: TO IMPLEMENT APPROVED ORGANISATION HUMAN CAPITAL PROCESSES IN THE IKM DIRECTORATE MANAGEMENT TEAM

• To ensure that the Directorate’s Management structure is adequately resourced by:

o Recruit and Select the most suited incumbent/s in available role/s.
o Implementing the Integrated Performance Management System according to the policy
o Identify skills shortages for the management team
o Monitor and evaluate the implementation of his/her direct reports development plans
o To create a conducive working culture that promotes high performance within the Directorate