Requirements

Matriculation Certificate with an appropriate secretarial qualification - a qualification in legal secretarial studies
At least 5 years’ experience as a PA to a team of senior executives
Computer literate in Microsoft

Excellent organizing, planning and administrative skills as well as ability to negotiate
Always professional approach and ability to co-ordinate meetings at an executive level is essential, coupled with high attention to detail and confidentiality
Deadline driven
Stress tolerance (work under pressure)

Clear criminal record

Responsibilities

Setup executive travel arrangements – including VISA applications, flights, accommodation bookings, chauffeur, rental

Maintain executive calendars’ and arrange appointments and or conferences;

Ensure that executives are kept fully aware of their diary commitments daily and are updated on status of issues before meetings with appropriate documentation needed;

Letter writing, taking dictation, create transcribe, and distribute meeting agendas and minutes;

Preparation of agreements; typing amendments to agreements and understanding of automatic numbering on word documents
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, scanning and filing