EXECUTIVE PERSONAL ASSISTANT
JHB
MANAGED HEALTHCARE SECTOR
Position Reports to: Chief Executive Officer

Leading Managed Healthcare Organization seeks a dynamic, professional and suitably qualified / experienced Executive Personal Assistant to join their team and to provide an efficient and accurate executive administrative support service to the Company CEO and the Executive Team to ensure the smooth operation of the business.

The ideal candidate will be highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a corporate environment.

The role of an Assistant involves a great deal of multitasking for performing a number of administrative duties.
You will work with teams, management and Executives. Engage in booking flights, accommodation, creating agendas, taking minutes, managing diaries, communication, presentations, according to the needs. Much of the work involves oral and written communication and dealing with email and telephone inquiries.

A successful P.A. is critical to the efficiency of an organization and we are looking for an individual who can become an integral part of our business and culture.
This position reports directly to the Chief Executive Officer.

Salary: Negotiable (including corporate benefits)

THE IDEAL CANDIDATE SHOULD HAVE:
• Grade 12 Qualification.
• Personal Assistant Qualification.
• Min 4 years’ experience within an Executive PA role with a corporate organization
• Medical Scheme administration experience advantageous.
• Industry/Legislation and regulations desirable.
• Knowledge of policies and procedures.
• ISO Principles.
• Outstanding organisational and time management skills.
• Ability to multitask and prioritise daily workload.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills including the ability to influence across the organisation and externally.
• Ability to exercise discretion and confidentiality.
• Ability to use initiative and self-starter.
• Analytical thinker.
• Advanced Microsoft office skills.

KEY RESPONSIBILITIES INCLUDE:
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
• Manage diaries and Schedule meetings and appointments, often controlling access to the executive.
• Booking and arranging travel, transport and accommodation.
• Prepare internal and external corporate documents for team members and industry partners.
• Minute taking and distribution.
• Reminding the executive of important tasks and deadlines.
• Compiling and preparing reports, presentations and correspondence.
• Maintain an organized filing system of paper and electronic documents.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Miscellaneous tasks to support the executive, which will vary according to the executive’s requirements, e.g. completing some corporate governance reporting or conducting research.
• Assisting with projects the executive may be working on by researching or writing reports.
• Behave in alignment with Company values.
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clients.