Executive Personal Assistant

Location: Paarden Eiland, Cape Town
Salary: R20k- R25k per month

Purpose of the Role:
The Executive Personal Assistant is responsible for providing administrative/professional support to the Managing Member.

Requirements:
10+ years Exec PA experience
Grade 12
Relevant PA/Secretarial qualification
MS Word, PowerPoint, Excel, Publishing, E-mail, internet, scanning
Solid Internet & web tool skills
Driver’s licence and own transport

Duties:
Provide secretarial & administrative support to the Managing Member.
Screening calls for the Managing Member
Manage the diary of the Managing Member and manage time efficiently
Minute taking when requested
Organise & schedule meetings/conferences & the required rooms/equipment
Prepare documentation for appointments and meetings
Compile and type correspondence
Manage record keeping and follow-up of enquiries and correspondence
Coordinate travel arrangements
Contribute to ad hoc projects and activities where necessary
Undertake general administration
Sending and receiving correspondence & e-mails
Manage Office Correspondence
Handle incoming calls on our switchboard & forwarding calls to the relevant staff member
Catering where needed i.e. organizing refreshments for meetings
Accurate minute taking skills
Organising meetings/venues
Ensure all relevant paperwork is available for meetings/conferences
Effective filing for easy retrieval of documents
Confidential documents/filing is correctly maintained