GROUP COMPANY SECRETARY
Northern Suburbs
R45000 - R52000
NOTE: Please do not apply if you do not have the relevant skills and experience.
Job Skills, Qualifications and Experience Requirements:
• BCOM or LLB with Company Law or Corporate Commercial Law ESSENTIAL
• CIS qualification required
• Minimum 1 – 2 years previous experience with a strong corporate commercial background
• Overall knowledge of Companies Act, King Code on Corporate Governance, listing requirements and associated statutes and/or regulatory framework
• Knowledge of agriculture and forestry industry
Company Secretarial Function:
• Manage all statutory reporting requirements for the Group and its subsidiaries
• Advising the Board/ relevant committees/EXCO with guidance as to their legal obligations, duties, responsibilities and powers
• Effective facilitation of Board Processes
• Facilitating and organising of shareholder, Board, Board committee and EXCO meetings
Key Performance Indicators:
• Maintaining accurate and updated statutory books, including registers of members, directors and secretaries
• Certifying in the annual financial statements that the company has lodged all relevant returns with the Registrar
• Timeously dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant Group stakeholders;
• Ensuring that a copy of the annual financial statements are sent to every person entitled to receive it
• Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action
• Preparation of minutes
• Advising Board/EXCO/relevant committees of all laws and legislation relevant to the Group and the implications to the business
• Timeous preparation of notices, agendas and board packs for meetings and taking minutes of various meetings
• Ensuring that the minutes of the shareholders’ meetings, directors’ meetings and other meetings are correctly recorded and distributed timeously
Source of Evidence
• Members’ register
• CIPIC records
• Annual Financial Statements
• Notices and agendas
• Minutes of Board, Committee and EXCO meetings
• Disclosure registers
• Gift registers
• Director training
• Board Packs
Trademarks/Property/Intellectual Property
Overseeing trademark and property registrations to ensure that the Group and its subsidiaries are suitably protected
Monitor Group leasing arrangements and land claims
Key Performance Indicators
• Develop and maintain Title Deed, Land Claims and Trademark records and action requests for title information, liaising with Lawyers and the Deeds/Patents office as required
• Maintain Group leasing register and monitor compliance with leasing arrangements
• Maintain Group Land Claims register and monitor development of claims
Source of Evidence
• Title Deed records
• Trade Mark register
• Land Claims register
• Lease records and register
Administrative Function:
• Ensure that filing systems and records within the Secretariat are well managed and archived appropriately
• Key Performance Indicators
• Administration of the organisations corporate information
Source of Evidence
• Retirement Schemes records
• Insurance contracts
• Title Deed records
• Trade Mark Register
• Disclosure registers
• Lease agreements
• Land Claims register
Competencies:
• Sound analytical skills
• Strategic abilities
• Administrative skills
Attitude/Behaviour
• High level of commitment to accuracy and quality
• Service oriented individual that can work under pressure
• High level of integrity
• A systematic work method, attention to detail, self-motivated and ability to work independently
• Ability to communicate effectively with stakeholders, service providers and professional advisors
• Assertiveness
• Attention to detail