Purpose:
Reporting to the HR Manager, this role is responsible for providing a support to the HR Business Partners by assisting with HR Administration.

Duties will include, but not limited to:
HRBP Calendar management:
- Scheduling of appointments including :
- 6 week catch – ups
- Internal 3 month probation reviews
- External 4 month probation reviews

Internal Recruitment :
- Capture internal movements on staff moves
- Log staff moves with EMS, Service desk, etc.

Letters:
- Offer letters
- Job change letters
- Probation sign off
- Settling in and probation review documentation
- Employee Contracts

Loans, Salary advances and study loans
- Assistance with completion of Form
- Capturing on loan database
- Sending to Payroll

Terminations:
- Capture on staff moves
- Send exit questionnaire
- Book Exit Admin meeting with the HRPBP
- Log termination on EMS

Induction
- Assist with completing documentation of new employees

Disciplinary :
- Log all warnings, etc.
- Ensure doc is scanned and saved in folders
- Log on the VIP People system
- File documentation on the employee’s file

Reports:
- Extracting data from the VIP People System

HR Admin:
- Any adhoc admin requests from the HRBP’s
- Complete confirmation letters for employees as requested
- Record keeping and issuing of Market / Team recognition gifts
- Keep HR controls up to date
- Updating of employee online file
- Submitting authorised business claims for payment
- Ensure that relevant documentation is submitted to payroll before cut-off


Essential Requirements:
• Knowledge and experience using all MS Office applications – Word, Excel, Powerpoint, Outlook
• Matric/Grade12 or equivalent
• At least 2 years proven relevant HR Administration experience
• Knowledge of relevant labour legislation affecting HR administration (BCEA, LRA & SDA)
• Experience using HR Admin/Payroll systems

Advantageous Requirements:
• Relevant HR qualification
• Experience working on VIP People software

Personal Competencies:
• An organised individual with the ability to plan and prioritise
• The ability to work under pressure and meet deadlines
• Strong commitment to providing exceptional service
• Confidentiality is non-negotiable, with a strong sense of integrity
• Good interpersonal skills, able to work effectively with all staff levels.
• Excellent communicator, with both verbal and written communication skills.

This position requires trust and honesty it has access to customers financial details - therefore a credit and criminal record check will be conducted.
The qualifications identified herein are an inherent job requirement, therefore a qualification verification check will be done.
By applying for this role, and supplying the necessary details, you hereby grant us permission to apply for these checks. This will be done in a confidential manner, and solely for the purposes of verification.