PURPOSE OF ROLE:

This role will provide HR consulting capability across the entire HR value chain to ensure timely value added service that supports business objectives and people initiatives.
The person will work within various identified business portfolios, with a strong focus on generalist , various aspects of employee engagement, providing guidance and advice to support the line manager in building effective teams to resolve both day-to-day and more complex employee relations issues, delivering silent running HR transactional and data coordination and administration services to the business, with a strong focus on Operational Excellence in line with the business HR Policies and Frameworks. This role is a key support to the HR Manager and operations.

OUTPUTS:

HR Administration Coordination:
? Manages and maintains Employee Personnel files, ensuring that all core documents are in place and regularly updated.
? Provides administrative assistance with writing and/or updating of job descriptions/role profiles.
? Tracks and manages responses to all HR Admin queries coming from the business.
? Prepares weekly and monthly HR trackers for review by HRBP’s and HRM’s.
? Prepares and ensures timely submission of all payroll documentation (e.g. contracts and letters)
? Liaise with Supervisors/Line Managers to ensure that all monthly payroll items (e.g. overtime, stand-by; employee changes, etc) are accurately captured on prescribed forms and submitted to payroll before monthly cut-off time.

Reward and Performance Management
? Provides administrative support in Performance Review processes, ensuring that all Performance ratings recorded and relevant PM documentation is filed in employee personnel files.

HR Coordination
? Schedules and manages logistical arrangements for Employee Engagement sessions and People sessions in own area of responsibility and/or responsible location.
? Understand the company ER standard operating practices to appropriately advise and enable line to resolve disputes
? Train and implement HR standard operating practices
? Conduct training needs analysis in line with the Learning & Development strategy
? Execute HR initiatives relative to the HR calendar and/or other planned initiatives
? Support the embedding of a performance management culture
? Compile relevant weekly and monthly reports/analytics
? Conduct exit interviews and report on trends
? Work in partnership with the HR Manager on change and OD initiatives



Recruitment, Selection, & Placement:
? Prepare notices and advertisements for vacant staff positions.
? Coordinate the scheduling and organizing of interviews; in liaison with the line managers
? Coordinatethe screening of applicants and preparation of candidate short-list/s – in liaison with the Talent Sourcing Agencies.
? Prepares Orientation/Induction packs for all new joiners, and ensures that all new recruits’ documentation is completed accurately and timeously.
? Manages all logistical arrangements for induction sessions and ensures that relevant attendees are invited; in liaison with the HR team
? Ensures that all new appointments documents are submitted to payroll timeously and that personnel files are updated.
? Ensures all regret letters are sent to unsuccessful candidates – in coordination with the Talent Sourcing.
? Ensures that the Recruitment System updated monthly and vacancy status is regularly updated as appropriate.
? Ensures that all line managers are appropriately and regularly update the system with any line manager changes

QUALIFICATIONS

Minimum degree or equivalent qualification in HR and or related field

FUNCTIONAL/TECHNICALCOMPETENCIES

? Understanding of Performance Management and improvement processes
? Understanding of Reward and Compensation processes
? Understanding of Learning and Development approaches
? Human Resources information systems understanding
? BCEA, Employment Equity, Labour Relations Act and Skills Development Act
? Human Resources and Company Policies and Procedures
? Minimum 3 - 5 years’ experience in HR role(s) in a comparable environment, from FMCG industry
? Knowledge of VIP payroll system
? Understanding of Talent Management processes

BEHAVIOURAL COMPETENCIES

? Engage the business
? Problem-Solving
? Diplomacy and tact, discretion and confidentiality
? Analytical/Diagnostic ability
? Service Orientation
? Detail and process orientation
? Action orientated
? Strong Communication written and verbal
? Process Orientation