Payroll /Finance Clerk based in Cape Town

Human Resources
• Ensure that all payroll changes / instructions are prepared and processed timeously for the monthly payroll run.
• Ensure employees are paid timeously every month
• Process all staff details and conditions on HR database (including new engagements and terminations, contractual amendments, change of details, leave)
• Provide appropriate reports from payroll and HR database for audit purposes and monitoring of employee data and training
• Maintaining and updating personnel information with respect to changes in employment / personal status and attending to the safekeeping of personnel records / files in accordance with approved recordkeeping policy and procedure
• Monthly timesheet processing
• Ensure electronic and paper based personnel files are maintained and filing is done in a timely manner.

Finance
• Check all payment requisitions and petty cash requisitions
• Follow up on payment related queries
• Load payments onto Business Banking Online
• Send final audit reports to provinces
• Process weekly payments on QuickBooks
• Filing of all supporting documentation weekly
• Ensure funder files are up to date
• Prepare copies for funder payment requisitions
• Assist Grants Finance Manager when needed
• Process Grant income and expenditure on QuickBooks
• Prepare Grant cost share summary from data provided by Finance Manager
• Prepare monthly telephone reports

• Diploma in Human Resources or Finance
• Minimum of 2 to 3 years' experience in a similar role
• Proficiency with Sage VIP Payroll system (Non-negotiable)
• Computer literacy in MS Office Suite
• Fluent in English and a local language (written and verbal)
• Detail orientation - Can integrate information from a variety of sources
• Prioritization - Takes accountability and responds to challenges in a timely manner
• Knowledge of the NGO sector would be an advantage
• Desired Qualification Accreditation

Training will be provided in finance.

Closing date : 3 July 2017