Pharmaceutical company based in the Northern Suburbs of Johannesburg, has a vacancy for an Admin Assistant with a Secretarial Qualification (or relevant).

Pricing Administrative Support:
Assistance with Department of Health (DoH) pricing submissions (e.g. document collation and certification in compliance with DoH guidelines)
Management and tracking of pricing approval signoff process
Management of record keeping of all pricing documentation for audit purposes
Management of pricing communication to internal stakeholders, where required
Downloading all Database of Medicine Price Files as published
Price management at Logistic Services Provider (LSP) as well as tracking and record keeping

Administrative Support Services:
Management of correspondence
Management and co-ordination of meetings and training sessions
Placement of orders e.g. stationery, business cards, badges, etc.
Coordination of all courier requirements
Management, collation and distribution of meeting minutes
Distribution of promotional material to field force, as well as promotional material inventory tracking and communication to sales managers
Management and coordination of all travel requirements
Management of all record keeping and filing requirements

Financial Support Services:
Expense claim (GCE) management and expense tracking
Coordination with Finance on expense submission and payment tracking
Management and tracking of purchase orders and payments (Ariba)
Assistance with preparation for divisional auditing

HR Support Services:
Providing assistance to teams on operational HR needs (e.g. eTags, Amex requests, Petrol cards, emergencies,etc.)
Management and updating of organograms, colleague contact details, and relevant distribution lists

Corporate Policy Compliance Support:
Assistance with My Anti-Corruption Policy and Procedures (MAPP) processes, training, queries and submissions
Management of MAPP reconciliation for auditing processes
Assistance with the process of promotional material sign-off

Requirements:
A matric with a secretarial diploma is required as minimum qualifications in this position
A minimum of 3 years’ experience in a similar position is required; experience in the pharmaceutical industry
MS Word, Presentation and Excel skills