Company projects are expected to successfully deliver and integrate defined outputs within scope, budget and timeframes, to customer and stakeholder satisfaction and within the Executive mandate.

Project Management Framework.

The type of projects that the Project Coordinator will be involved in will have a high strategic importance to the organisation, with varying degrees of complexity, risk, organisational impact, political sensitivity and/or media exposure.

The role of our Project Coordinator is to:

? Development and Management of programme and project plans (sometimes multiple plans) - reviewing the plans regularly to ensure tasks and
milestones are being achieved in a timely manner and Preparation of governance reports, project status reports, presentations, agendas etc.
? Take an active part in the project issue/risk management process, by contributing to the identification and prioritisation of existing and potential
issues and risks, and helping to develop strategies and controls to mitigate these. Use sound judgement to identify which issues and risks
should be escalated to governance groups, and prepare relevant reports/documentation.
? Check project compliance with Executive methodology, and highlight any issues to the Managing Director.
? Provide a skilled facilitation service to support the project teams in achieving these expectations. This means employing effective organisational
and administrative processes, together with their knowledge and/or experience of project management smart practices, to facilitate the
successful achievement of the project objectives.
? Build and maintain effective relationships with a wide range of people in addition to their own team, including project sponsors, senior
managers, stakeholders/customers, other project team members and managers, external agencies and vendors.
? Help build project management capability within the Company by collaborating with other staff, coaching and mentoring others and generally
encouraging the appropriate use of project management techniques by others.
functional relationships (relating to others)
Key result areas
The position of Project Coordinator encompasses the following major functions or key result areas:
? Operations
? relationship management
? corporate contribution

The requirements in the above key result areas are broadly identified below:
Key accountabilities


1 Operations
? Prepare governance reports, project status reports, presentations, agendas and minutes, and maintain logs and registers.
? Proactively maintain a current awareness of the project activities and status.
? Take an active part in the project issue/risk management process, by contributing to the identification and prioritisation of existing and potential
issues and risks, and helping to develop strategies and controls to mitigate these. Use sound judgement to identify which issues and risks
should be escalated to governance groups, and prepare relevant reports/documentation.

? Monitor, analyse and report on budgets and forecasts to the MD and/or Regional Business Development Manager, highlighting any variances,
and providing suggestions for resolution.
? Manage project plans (sometimes multiple plans) using (MS Project), reviewing the plans regularly to ensure tasks and milestones are being
achieved in a timely manner. Follow up on any actions, quickly address any difficulties, and escalate issues with the Regional Business
Development Manager where necessary.
? Check project compliance with Executive methodology, and highlight any issues to the Regional Business Development Manager.
? Accurate project documentation in place and project reporting provided in a timely manner, and measured by feedback from Regional Business
Development Manager.
? Ability to field enquiries in the MD’s absence, and accurate preparation of project governance reports.
? Appropriate and timely escalation of issues and risks, presented in an appropriate report format.

? Invoices and accruals processed promptly with appropriate sign offs. Budget vs. actual expenditure cashflow are reported on in a timely manner
with any variances identified and escalated to the MD or Regional Business Development Manager promptly, with recommendations provided for
effective solutions.
? Project reporting deadlines consistently met, and any issues resolved or escalated as appropriate.
? Project plan being well aligned with the Executive required Project Management Framework, and the MD being made aware of any variances.

External and Internal Stakeholders

? Other local authorities
? Government organisations
? Consultants and suppliers
? Technical or legal professionals
? Staff at all levels within the organisation.
? Executive

Key accountability measures

Relationship management

? Establish and maintain effective working relationships with internal and external contacts.
? Ensure that the relationship between the Executive and its key stakeholders are positive and constructive.
? Represent Executive at appropriate conferences, seminars and other events.
? Effective professional relationships are developed and maintained with internal and external contacts.
? Key stakeholders consider that their relationship with the SB Group is positive and constructive
? A professional image is conveyed in public forums.



Corporate contribution

? Promote the implementation of the Corporate Culture Statement.
? Meet the statutory responsibilities detailed in the Information Management Policy & Procedure standard.
? Maintain own professional development
? Corporate responsibilities are undertaken and completed accurately, meeting specified standards and within agreed timeframes.
? Executive records are created and maintained in corporate information systems, meeting specified information management standards.
Delegations
This position has financial delegation as outlined in the Executive’s Delegation Manual.
Work complexity
Most challenging duties typically undertaken

? Maintaining a high level of technical and legal knowledge within all areas of Programme and Project management in order to apply best practice
to this work and communicate this to a range of audiences.
? Regularly handling complex face-to-face negotiations with internal and external stakeholders with programme and project interface or
dependencies
? Encourage behavioural or practical change in areas of Programme and Project management
? Incorporating the wider social, cultural, economic and environmental context into plans, projects and advice.
? Managing and reporting on multiple projects and budgets.
Person specification
Qualifications and Experience
Essential Level Desirable

? A relevant qualification in project management
? Prince 2 Certification will be advantageous
? 2-3 years relevant experience, including significant project/portfolio management in a complex environment.
? A driver’s licence.
? Experience in a similar role.
? Contract management experience including contract specification, oversight and monitoring.
? Experience in the development and management of projects.
Key skills/attributes/position specific competencies
The following indicates what would typically be expected for this role at a competent level:
Advanced knowledge:

? Ability to operate in an environment of uncertainty and incomplete information and make well-reasoned decisions.
? Project Management – Demonstrated/proven knowledge and experience in working on and supporting project management to deliver business
benefits
? Stakeholder management – ability to successfully manage a wide network of relationships
? Communication – Accurately and clearly convey timely information and ideas, using a style and manner of presentation appropriate to the
target audience
? Problem resolution – act on identified needs and expectations, and resolve issues and problems of stakeholders ensuring that actions and
decisions address stakeholder needs & expectations.
? Research, analysis and decision making – comprehensive reaching, analysing and summarising of information, making sense of large amounts
of information and complex situations and getting to the heart of the problem.
? Coordination – Contribute to the creation of a motivated environment where goals can be achieved, skills and knowledge are enhanced, and
learning and development are valued.

Working knowledge

? Computers – Microsoft Office and Project Management Software
? Writing of clear concise reports

Awareness

? Community, social, cultural and political awareness.
? Strong communication skills including written and oral presentation skills.
? Sound judgement and initiative
? Sound decision making skills
? Effective time management
? Problem solving skills
? Self-motivated and able to work unsupervised.
? Negotiation skills with ability to resolve conflict situations.
? Desire to enhance knowledge and skills. Requirements
? Occasionally required to work outside of normal hours.