Description

The incumbent is responsible for executing and supporting the operational, sales and administrative functions for the KZN Region. This includes, but is not limited to, effectively managing the stock process, general office administration and supporting the sales team where required.

Key Responsibility Areas

Core Functions:

General Office Administration
Prepare and Manage Correspondence, Reports and Documents
Organize and Coordinate Meetings
Handle web sitequeries and sales leads
Communicate verbally and in writing to answer enquiries and provide information where necessary
Liaison with internal and external contacts
Manage Office Supplies where required
Send and Receive Courier Parcels where required
Controlling the switchboard – answering and screening all calls.
Taking messages, sending them via e – mail to various departments
Scheduling boardroom meetings and arranging refreshments when required
Post sorting and distributing – weekly basis distributes to the various staff
Order courier stationary - waybills packaging materials etc.
Preparation of documents for meetings / training sessions
Regional liaison
Photocopying
Deal with ad hoc personal duties
Receive visitors and welcome them accordingly
Ensure meals and refreshments are arranged for meetings where required
General office errands
General Admin and some data capture
Internal communication
Coordinate the flow of information both internally and externally
Be an ambassador for the company at all times when dealing with customers both physically and telephonically.

Competencies

The incumbent displays the following competencies:

Accountability
Attention to detail
Conflict Management
Customer Service
Effective Communication Skills
Flexibility
Independence
Initiative
Integrity
Management of Material Resources
Planning and Organizing
Reliability
Responsible
Self confidence
Self-management
Stress tolerance
Teamwork

Education & Qualification

Matric
2years’ experience in a similar role