Vacancy: Records and Compliance Officer

Job Ref: MAK1510003

My client, a reputable industry leader in the supply chain trade has an exciting opportunity for a Record and Compliance Professional to join their Compliance Department.

Introduction:

The purpose of this position is to ensure the effective and appropriate management of the company’s records, and to monitor and report on compliance of SOP (standard operating procedures).

Key Performance Areas:

The duties will include but will not be limited to:

• Manage the infrastructure of the Records Management System
• Ensure control schedules for records other than correspondence
• Give guidance on maintenance of the filing system
• Manage file series and separate case studies
• Manage disposal and destruction programmes
• Ensure that all information is transferred to the archive repository record centre
• Ensure all employees are inducted about Records Management
• Filing of administration documents utilising teh company's dedicated administrative system;
• Managing and improving on SOP for any administrative documents
• Working within a team of administrators and management
• Liaison person between various staff and departments within the company structure
• Monitor and report all compliance related matters

Experience:
• Matric
• 3 – 5 years administrative experience
• Records management and compliance experience (advantageous)

Skills:
• Basic Microsoft Office package knowledge
• Knowledge of Quality Assurance standards and procedures
• Knowledge of ISO 9001
• Interpersonal skills
• Excellent communication skills, both verbal and written
• Ability to multitask in a fast-paced environment with multiple deadlines
• Strong team and cross-functional leadership ability
• Attention to detail and high level of accuracy
• Ability to take total ownership of a project

Behavioural Qualities:
• Highly energetic with a hands-on approach to get the job done
• Vibrant, dynamic personality
• Integrity
• Hard working and committed