Store Administrator, Menlyn, Pretoria, R7 500 > R12 500

A large network Fitment Centre are looking for young presentable and friendly Store Administrator for their Menlyn Store in Pretoria. This is a permanent position.

Requirements
Must be Afrikaans speaking
Fully bilingual in English and Afrikaans
Min Matric
Previous Retail Admin experience essential

1-Plan and Organize Resources
• Coordinate cashier functions
• Coach learners i.e. cashiers/general office assistant
• Check cash floats
• Coordinate staff leave
• Identify and report discipline and performance problems of staff
• Ensure HR Admin is attended to
• Ensure resolution of debtor/creditor/general ledger queries
• Ensure “dress compliance”
• Process information to ensure insurance cover (overnight vehicles)
• Stands in for Cashiers
• Conducts float hand over
• Housekeeping of filing area
• Order Stationery & Groceries
• Ensuring document filing compliance
• Adjust stock on stock spot check forms
• File stock check forms
2- Audit policies/procedures
• Check store compliance
• Report incorrect policies & procedures
• Inform RFC of outdated policies
3- Administer Reports/Documents
• Reconcile orders to GRV’s
• Check GRV’s
• Ensure missing documents noted and found (invoices & credit notes)
• Control TEC’s (administration process)
• Coordinates all staff documentation (leave, sick absence, new employee, terminations etc.)
• Update RD register
• Action credit limit exceeded report
• Monitor & report outstanding cash sales
• Ensure credit applications are current and correct
4- Respond to Internal Audits
• Review internal audit reports
• Correct deficiencies
5- Issue Cheques
• Ensure legitimate expense
• Issue cheque requisition
• Issue cheque
6-Write up Debtors Journal
• Identify entries
• Write journal
• Send to RFC
7-Check and Collate Credit Notes
• Check credit notes for compliance
• Issue credit note
• Collate credit notes with invoice to credit note report
• Sends to store manager for approval
• File credit note
8-Check and Capture Creditors
• Check creditors document
• Write up take on form
• Send for approval
• Capture approved form
• File approved form
Language / Literacy / Communications
• Read, write and explain reports, tables, graphs, supplier documentation & text.
• Generate reports & text.
• Communicating via telephonic, electronic media
Math
• Calculations (add/subtract/multiply/division), symbolic representation (degrees/minutes/millimetres/kilograms/percentages) & basic algebra
Skills, Knowledge and Understanding
Technology of field
• Basic Product knowledge i.e. various suppliers tyres and rims
• Basic Selling skills
• Handling customers
• Using computer programs & software (4GL)
• Telephone skills
• Admin related functions i.e. cash up, invoicing, receiving cash etc.
• Initiating of enquiries (performance and discipline)
• Coaching skills
• Basic Knowledge of business operating process’s
• Listening Skills
• Writing skills
• ECO Time management system
• Knowledge and understanding of Current Campaigns
• Knowledge and understanding of payment types and products i.e. debit cards
Context of work
• Knowledge of relevant labour legislation i.e. LRA
Value systems and culture
• Integrity
• Assertive
• Deadline orientated
• Independent minded
• Collaborative
• Customer orientated
• Attention to detail
• Positive approach to work/relationships

Working hours: Monday to Friday 07H30 - 17H30, Saturdays & Public holidays 07H30 - 13H30 all depends on how busy the store gets and needs to be able to work overtime
Tuesdays: Staff meeting at 07H00
Please Note: The stores have 3 stock takes a year; this is done after work on a Saturday and can carry on till 23h00

Please take note that initial correspondence will be via email

Correspondence will be entered into with short-listed candidates
If you have not received a reply within 1 week please consider your application unsuccessful