Application Criteria:

• Grade 12 with Mathematics
• VIP Payroll
• 3 Years’ experience in Payroll environment

Computer Literacy & Language Proficiency:
• Experience in Microsoft Windows, Word and Excel

Key Performance Areas:

Time and Attendance:
• Check that all employees are on the correct shift daily.

• Check staff & Hourly clocking weekly and fix any incorrect hours.

• Down load hours for authorisation weekly.

• Run payroll not authorised report weekly to and ensure that all clocking’s are authorised.

• Capture Overtime every Friday.

• Check if employee was off sick or on leave before capturing him for overtime.

• Capture all leave taken (Sick, annual etc.) for hourly paid and staff employees.

• Take on new employees and activate biometrics.

• Terminate employees.

• Block employees on request.

• Update access to various clocking stations on instruction.
Payroll:
• Take on New employees on VIP.

• Capture all earnings and deductions on VIP

• Terminate employees on VIP

• Print and distribute payslips.

• Attend to queries and rectify.

• Update Master Data on VIP.

• Calculate and pay group allowances.

• Capture leave forms on VIP and Excel spreadsheet and balance monthly.(hourly paid)

• Balance payroll earnings and deductions on an Excel spreadsheet to totals on the Company Reconciliations report extracted from VIP.

• Request EFT transfer for wages and 3rd party payments.

• Send deductions files to 3rd party companies.

• Reconcile 3rd party accounts.

• Pay tax and UIF monthly.
Power Installations Payroll:

• Capture all hours worked from timesheets on a spreadsheet.

• Capture all leave on VIP and spreadsheet.

• Capture and balance hours captured on VIP to hours on spreadsheet.
HR Administration:
• Assist with Induction and process take on of new employees’ information.

• Compile personal file with all relevant documents.

• Process Termination documents including pension/provident fund documents, certificate of service, exit medical examination and UI19 forms.

• Process deaths and disability documents.

• Filing of all Human Resources and payroll documents and printouts.(Hourly Paid)

• Request and distribute bus tickets.

• Assist employees with medical aid and pension queries.

• Attend to calls for job confirmations.(Hourly Paid)

Reports:
• Overtime not worked.

• Absentee reports and block employees that do not notify the Company of their absence.

• Extract overtime worked and populate reasons for overtime worked weekly.

• Calculate overtime worked weekly and send to Executives.

• Extract 3rd party information and balance to wage book.

• Absentee report.

• GAR report.

• Update spreadsheet with all overtime requested and reasons for overtime.